1. OVERALL SUMMARY
The function is responsible for the efficient execution of the technical and purchase key processes to support the company’s fleet of vessels.
2. AREAS OF RESPONSIBILITY
Technical Responsibilities
- Plan, coordinate and ensure timely follow-up of class and flag requirements in order that the vessel attains sea worthiness and commercial readiness.
- Determine class / flag requirements and apply to class / flag administration for surveys, inspections, related issues and special requests.
- Pre-preparation of draft specification for modification / alternation to vessel for compliance of Class / Statutory requirements.
- Plan, arrange and coordinate class and flag surveys or exemptions and other related requirements.
- Update, maintain accuracy and practice good housekeeping of records, plans and drawings.
- Follow up with Suptd (tech) for PMS overdue jobs report if does not reach office by 03rdof every month.
- Support S&P on change of flag and ownership of our vessel in coordination with class / flag.
- Plan, arrange and coordinate activities and logistics requirements for a smooth flag change and ownership transfer (vessel’s take over / hand over, new building).
- Support S&P on request for technical information pertaining to our fleet.
- Identify, arrange and follow up on offland items from vessel for repair / service:
- Source, identify and obtain approval of contractor and pricing for repair / service work.
- Follow up with contractor and vessel till the successful completion of the repair / service work, reports update to Danaos (PMS, offland, Running Hrs Machinery) and payment closure.
- Support Superintendents in dry docking and related activities:
- Liaise with vessel and other sources to compile dry dock planning requirements / specifications and budget / costing.
- Compile and review dry-docking specification quote from yards / contractors, prepare and update file for Superintendents, Fleet Manger and Technical Director’s discussion and approval.
- Monitor, identify and communicate progress and any deviation from dry dock plan.
- Follow up on documentations (i) upon confirmation of selected yard / contractors and (ii) at the end of dry docking process including closure of invoices with Superintendents.
- Monitor and ensure all trading certificates are valid, follow up on hot work and daily correspondence with vessel.
- Administer, review and enforce the ISO procedures (EPS manuals) and requirements for technical processes.
- Any other duties as and when assigned by Superiors.
- Purchasing Responsibilities
- Prepare and Issue Purchase order (PO)
- Ensure approval is obtained and proper closure of the purchasing activities for each technical purchase requirement.
- Plan, coordinate and ensure that all requirements are delivered to vessel on time, at the right cost and specifications.
- Identify and source for vessels’ requirements (i.e. general store, spares, provision and bonded stores).
- Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores / spares to vessels in a timely and cost effective manner.
- Solicit vessel’s feedback on supplies and follow up on payments, non-conformities deliveries (quality, quantity, specifications) with respective suppliers.
- Monitor spare parts readiness and plan delivery to vessel at the earliest convenient port.
- Update and maintain accuracy of all office records and documentations.
- Ensure that all documents are properly filed and maintained for ease of reference and retrieval during audits.
- Maintain and update accurately the following records:
- Supply Log,
- Spares/Stores Report Form MY15 by 1st Week every month
- Gas Bottle inventory
- Counter party evaluation for Technical Attendance
- Worklist
- Vessel Expense Report.
- Ensure that purchasing role and responsibility are carried out in accordance with Company’s policy and procedures.
- Ensure that all vessels comply with Company’s policy and procedure for Shipboard Purchase.
- Ensure proper closure of purchasing activities for each purchase requirement.
- Ensure that suppliers’ performances meet Company’s expectations and contract prices are competitive.
- Familiarize with different supplies types and their specifications to perform price comparison / accurate evaluation and negotiation to ensure right purchases.
- Review contracts, negotiate prices and year-end rebate.
- Any other duties as and when assigned by Superiors.
